Whats more, it doesnt have to be all about work, all of the time. drive productivity to new highs. Visual appeal is essential. Keep it simple. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. They encourage a community approach to share and managing . This enables connected workflows and easy data retrieval. When youre using a company intranet for the first time, it may be difficult to distinguish what makes a good intranet. Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. New hirescan use it to find their place with easy-to-access documents, up-to-date org. From quick tips and how-to tutorials to CEO vlogs, the possibilities are endless. Give your green credentials a boost by doing away with paper-based systems or complicated email processes. Adding their first name in the subject line to keep them engaged. Intranets support people in finding the information and resources they need to do their jobs, for example: Sharing documents and files internally. And it should be obvious what the problems or pain points are that each page is resolving. Regularly refresh the content of the home page. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. Page permissions mean you can easily restrict access in conjunction with your existing cloud-solution permissions. Employee profiles differ from company to company but often include areas of expertise and current projects. If you want to get really creative with your intranet design, then you will love the custom CSS feature. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). What lessons can we learn from the most successful intranets? The intranets home page sets the standard for your whole intranet. Search results can be filtered by job title, location, or team. Its intuitive and easy to follow. Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. Each page serves a specific purpose. Quizzes, surveys, blogs, chat rooms and social intranet features are all ways to make the intranet more fun for end users. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. Analytics: Many corporate intranets today simply dont have the capabilities to report on employee activity metrics. The best video content has a clear focus and is short and sweet. Body: Greetings! Follow the same process for other departments and any centralized data that all staff need to access. Also, keep in mind how the columns flow on mobile devices, including which display first. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. This example emphasizes what is most . Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. If there is one, its usually cluttered with outdated content, making it impossible to You have been tasked with developing an intranet for an important client. We are pleased to announce the launch of our brand new website! For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. Its a simpler and more effective way of getting things done. The standard 9 to 5 office worker is fast becoming a thing of the past. Our intranet is it focuses on communication, collaboration, and connections between users while maximizing efficiency. Advanced search will make it easy for workers to find colleagues. Adding an announcement to the social intranet is just made so easy. Most people prefer images and diagrams over big blocks of text. And they are a great time-saver, which means you could be reaping the rewards of an intranet all the sooner. Many employees find it a more accessible way to reach out and connect with colleagues. Or it could be a detailed employee engagement survey that you carry out regularly. Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. How about mixing things up and using videos, webinars or wikis from time to time. This includes updates on strategy, progress, and other company-wide announcements. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. You can pick and choose from a variety of templates as appropriate to your organizations needs. And its even more important to have an uncluttered look thats easy to find your way around. This decreases communication issues and increases morale, engagement, and productivity. Theres only one way to find out ask them. Post announcement and tag users, groups, a timeline to it. General Intranet homepage. This is good news for new starters, especially. Video is a powerful way to impart information or get corporate messages across. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. Set up a system of subscriptions and notifications, so members never miss out on vital updates. We start this chapter by looking at best practice trends in IA. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. Next, it's time to write a description of the position you're hiring for. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. 2. Storing all company data and information on your intranet means staff know exactly where to go. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. This site lets you keep people informed, engaged and up-to-date with the latest announcements. Select a cross-section of employees from different parts of the organization or from the intranet steering group. Therefore, its a good idea to put all the vital information on the left-hand side of the intranet page. Use them to add or delete users and assign permission rights. Provide ready access to popular tools and content. Static, unchanging content is boring and quickly becomes disengaging. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. A staff directory connects employees right across your organization, including remote or non-desk workers. Indeed, , and act as corporate memories. And from an organizational perspective, how much time is wasted searching for files and documents? Forum members are automatically notified about a new post without the need to directly login to the forum. Next-generation platforms have reinvented themselves. Use the intranets simple administration tools to restrict forum access to relevant personnel. You will find lots more tips and advice on intranet design within our blog. HR Cloud is the hidden hero powering the world's best HR teams - book a call with our team! Check out our best practices and example intranet pages below. Its always a good idea to pilot your intranet before going live. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. Now that youve planned and designed your intranet, its time to think about how to maintain it. The intranet will be the go-to platform for staff. Use specific, distinct category descriptions that make it clear what content is included. This certainly makes ongoing management and maintenance easier. And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. Want to know what employees really think about your company? Employees can connect with colleagues in a team or project setting as well individually. But the real power of leadership communication lies in the way it is realized. Benefits. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. - Tricia Scott, Global Intranet Manager, Travelex. This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. And its also possible to embed hyperlinks or iframes directly in the intranet. And it promotes a friendlier, more people-focused company culture. Include intranet employee profiles that highlight workers' knowledge and expertise. Filing fault reports for vehicles and machinery. It provides an overview of the entire site. Leaders can still be visible and accessible. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. Say your business has a weekly sales spreadsheet. As the trend towards remote working increases, you may find the team chat becomes the new water cooler. Forms are automatically routed to the relevant department for action. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. Corporate Intranet Portal homepage. This example has identified quick links with an engaging icon. The user instinctively knows they can click on the link for more detailed information. Large files often take a long time to download when accessed via a mobile connection. All the best intranets make sure this information is organized logically, so it is easily accessible. Use your Intranet for Internal News & Keep Employees Updated. 1. Back in the old days, employees used a company intranet largely to save and share files. This also opens up a whole range of options. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. A survey by Gartner says, "48% of employees will likely work remotely at least part of the time after COVID-19.". The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. The first thing that hits you is the happy, joyful image. People content is even more critical when you have staff working remotely. And its also a good idea to set up your quick links on the home page to make it easy for the user. Workers can personalize their communication preferences and cut out unnecessary noise. Example #1: Announcements in the technology industry. And there are no security concerns like there have been with some cloud file-sharing options. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. If you are short on time or lack confidence in your technical ability, then intranet templates are the perfect solution. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. The power of possibility . Intranet examples: How these top companies use Happeo. Benefits is another interesting SharePoint template available for free. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. You can upload documents, images, or videos for instant sharing. Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. Align teams with a newsroom and announcements page. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. All three types of announcements are best done with clear copy, visuals, and a mindset of enhanced user experience. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. When all staff are no longer in the same building, video allows you to bridge the gap. These features provide a better overall experience and one that employees appreciate, if not love. have a countdown to launch day. There are various ways and channels for announcing product updates, from push notifications to blog posts. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. Fun-to-use social intranet features such as follow-me, activity walls, and @mentions bring employees together and promote social connections. Or create and upload your own videos. Trying to pack too much in with lots of text and images makes for a confusing user experience. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. The objective of the retirement announcement email is to; Share details about the employee's departure. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. How Has Intranet Technology and the Workplace Changed? As some of you may have heard, there are exciting plans underway to improve the technology we use at [school name] on a daily basis. Search filters should include tags, headlines, authors, and teams. The current work environment is radically different compared to 20 years ago or so. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. 9 Company Intranet Examples. Go virtual! Financial technology organizations, especially legacy businesses in desperate need of a culture facelift, can use their intranets powerful announcement feature to improve communications and strengthen their corporate culture. To add (display) the web part on the page, Edit the page. And dont forget each parent and child page should be solving a business problem or pain point. But many people still wonder why they might need one or why their current solution isnt working for their company. 1. Whats a standard term in your job role or team may not be readily understood by colleagues in other groups. Stating details on the activities or events to be conducted in the employee's honor. Anyone can share, comment, and provide feedback. Each department has its own section, so its clear who is responsible for the content. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. Some solutions load all the content in one go, and this can slow down page load times, frustrating your users. Thats why weve outlined ways that three different industries can use a corporate intranet to optimize your teams communication and collaboration. Gather ongoing feedback on specific issues with a snap poll. Avoiding trigger words that will send your email into the spam folder. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. If its not readily apparent, then you probably need to head back to first base. Yes, it is possible to make the intranet fun and interactive. In this example, they have the latest company news clearly positioned below the main intranet banner. Use the intranets intuitive forms builder to create your own employee engagement surveys. Staff directories bring workers together regardless of location. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. Employees can publish a post at any time to officially thank any other employee. Following this rule also helps you focus on whats really important. Communication is key, which is why Axero's News and Announcements intranet template takes a clean, balanced approach to displaying your communications. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. Here is an administration example taken from a MyHub Intranet site. The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. Adding pages and editing sections become much easier with that high-level picture. Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. An intranet software makesonboardingeasier than ever. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. Choose the list you created above. Instead, updates and information can be found on employees phones or tablets. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). New employee announcement sample 2: Good morning everyone, I have some great news to share. Rewards can range from a peer-to-peer shoutout or digital high five to a gift card or other giveaway. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. Forums are a convenient tool in businesses with distributed teams. Breadcrumbs, as they are called, then identify where the page fits in the intranet information architecture. Then choose "Blank List.". You can easily change the font, colors, margins or layout of one or all of your pages. Best Intranet Launch Runner-up: NBS, Connect. The answer is probably too much. Keep navigation short and sweet and focus on the most important tools and features. To create a web part, from any site or page in SharePoint, click Gear Icon > Add an app. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . Heres an example of how you could use video in your intranet. Transform your company culture, cultivate your people and help retain the highest performing talent. Company Intranet Examples. Before you can even begin to choose an intranet solution, you have to figure out what it needs to achieve for your organization. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. The intranet simplifies access and makes it easier to share data and information across these platforms. Your employees will be the people who use your intranet and . Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. Its time to refine the design of your new intranet. Hi everyone, Please join me in welcoming [new employee name] to the [team, department, company]. Access to all content and resources is easy with the navigation tabs. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . The Purpose of the Modern Intranet. From homepages through to directories, there are plenty of ideas to get you started. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. The potential for custom integration with other enterprise systems is one of the intranets main advantages. Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . For example, Ben in Marketing should not be able to access private payroll information. SharePoint news - Use the news web part to post important or interesting stories, announcements, people news, status updates, . Try to include white space in your design to break up the text and present a minimalist look. It is the fastest and easiest mode. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. Updates are made in real-time with the intranet automatically saving the information. Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. Custom integrations mean employees dont waste time switching between different platforms and logins. Indeed, intranets are so common and so embedded in the workplace none is no longer questioning why an intranet exists. Please find a copy of our staff handbook. Other HR Teams made the switch from Workplace. The following section showshow intranets help companies become more effective. Simply turn it back on when you are ready. Jim will work with the sales team headed up by Carmen Santiago to expand our business operations to the west coast. And you can easily turn notifications on and off. In the present-day digital age, it is important to have a tool that keeps your company connected. Why not use a colorful visual to grab users attention. The main button the call to action invites employees to access online chat. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. Have small presentations with focus on different groups (have a key person from the specific group to the presentation to make it more credible) Introduce the platform with a focus on the . The interactivity features so commonly today were virtually unknown. First, set up the announcements list. Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. This example shows how a minimalist, very visual page has maximum impact. 2. You can provide sample text for them to use. We discuss the latest best practice trends to guide the design of your intranet. However, these can also quickly become unwieldy with big, long descriptions. 3 Examples of How Different Industries Use Intranet. Engaging and low-cost, video is becoming even more important in the context of distributed teams. In the example below, workers can log in using their Google or Office 365 password. 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Teams - book a call with our team it easy for workers to find place! And @ mentions bring employees together and promote social connections the smaller screens of smartphones and tablets individual departments upload. The main intranet banner users and assign permission rights use video in your design to break up text. On specific issues with a snap poll now that youve planned and designed your intranet for Internal news amp... The best video content has a clear identity, and so embedded in the workplace none is no longer the... Team or project setting as well individually impart information or get corporate messages across using push notifications blog. Packs a punch areas of information, allowing staff to find what they need quickly will translate to social..., colors, margins or layout of one or all of the past long time to download accessed... The content in one go, and perhaps more importantly, informal basis the technology industry, status updates from. 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Officially thank any other employee employee name ] to the west coast organization... Today simply dont have the latest company news clearly positioned below the intranet... Like there have been with some Cloud file-sharing options - Tricia Scott, Global intranet Manager Travelex... Our business operations to the forum their intranet homepage a default page when employees open their browsers easier that! As these diverse intranet design, then you probably need to access private payroll information connections between while! Far more likely to be satisfied, motivated, and in conversation become much easier that! Welcoming [ new employee announcement sample 2: Relay new hires & # ;...